School ERP software is a complete package that aims to automate various administrative and management functions associated with running a school.
However, other associated elements such as the parents, students, and teachers also reap the benefits of the digital solution by eliminating the requirement of any mediator, thus establishing a direct and effective end-to-end communication system. Nowadays, software development companies are ready to provide you School Management Software according to your needs and budget as well.
Read this article to get an insight into the school management system and the essential features that should be considered at the time of software development.
Topmost Characteristics Of School Management Software
Carrying an ambitious approach towards the thought of having school management software is not enough until the venturer is well versed with the elements involved in the development. It is advised to have a thorough knowledge of the essential features that must be integrated into the platform to provide an enriched experience to all the members that are connected with the school system.
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Read the features mentioned below to understand the bare essentials required even in most primary school ERP software.
#1. Student Information
Keeping a record of student information requires a lot of paperwork. School management software replaces the requirement of maintaining separate files for every student. It digitizes the act of record maintenance like achievements, attendance, grades, homework, and remarks.
An ideal school ERP software should be able to store a student’s personal as well as administrative, academic and activity records. However, it should be ensured that the data available should always be up-to-date.
The provision of smart cards can be a bang strategy to make the data easily accessible.
#2. Parent Access
Offline modes are not very effective when it comes to establishing and maintaining regular communication with parents. The school management software bridges the gap between school administration, faculty, and parents.
With the help of a dedicated panel, parents can gain access to real-time information related to the child. This not only enhances accountability but also provides an opportunity for close monitoring.
#3. Teacher Information
A full-fledged school management system, apart from keeping track of student’s information and progress, also records and displays information of the faculty.
It not only assists the teachers to better stick on their schedule but also aids the students in preparation by displaying schedules of individual faculties. This feature lets teachers have full control on their panel for editing and updating information.
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#4. Artificial Intelligence Integration
Artificial Intelligence is more than just technology. It is a complete concept empowering various software and applications. Artificial intelligence is an effective tool to automate various school-related operations.
Also, the transport system can be greatly assisted and automated with the help of the school management software.
Integrating artificial intelligence in your project reduces the cost, adds an extra layer of safety and enhances the ROI.
#5. Effective Communication
Effective communication plays a crucial role in determining a student’s future. It should be ensured that due emphasis on communication is laid during the planning and development of the project.
An effective communication system can involve a variety of elements such as SMS, emails, voice texts etc. Also, investing in a feature-rich software that facilitates communication will free up the employees assigned to facilitate the communication, eventually creating an opportunity to focus on various other essential aspects related to running a school.
#6. Attendance And Time-Table Management
Attendance is a must-have protocol that is followed before the initiation of any lecture or exam. However, it is not as easy as it sounds. Instead, the task is prone to accidental human errors.
The school management software can boast a separate or an in-built function in the teacher panel that is dedicated to capturing accurate attendance. Also, the automation of attendance saves time allowing the teachers to fill in the gap with lucrative concepts.
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#7. Online Assessments And Assignments
Assessing a student’s knowledge plays a crucial role in determining the strategies and concepts of teaching. Also, it helps evaluate a child’s IQ and hence the potential. With the help of an online school management solution, teachers can customize the assignments as per the student’s capability.
Moreover, the process of conducting assessments is also enriched with the help of online school management software.
#8. Report Cards
Report cards play an important role in determining the performance of a student, giving an insight into the strengths and weaknesses of a student. School management software will help the school authority to ditch the old report cards with digital and accurate ones.
Also, it empowers the teacher to review the report cards before actually publishing it, further eliminating any risk of error.
#9. Library Management
Integrating barcode and scanning capabilities into school management software digitizes library management. Searching, allocating and tracking books becomes easy and precise. Also, the information can be stored digitally hence resulting in cost-cutting.
#10. Transport Management
An integrated transport management system should be deployed for ensuring effective tracking of the students when on-route school or on the way to their home in the school transport vehicle. Also, it automates the manual process of marking attendance hence recording data much accurately.
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#11. Academic Calendar
An intelligently laid academic calendar can enrich the quality of services. It encourages the parent’s involvement in academic affairs by informing them about the date of important events and activities planned throughout the year.
#12. HR And Payroll
Managing and tracking administrative and financial activities gets streamlined with the help of a feature-rich school ERP software. It securely records information related to the employees and their payees, ensuring smooth HR and payroll management.
#13. User-Friendly Interface
One of the most important features of school management software is an effective and easy-to-navigate interface. A complex interface can dull the entire experience, no matter how loaded the software is.
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All the features that are mentioned in the article must have provided a glimpse of what a basic school management system looks like. Depending on the budget and the idea, you always get the freedom to shed off or add some new features for an optimized experience.
An experienced software development company can provide you with a detailed blueprint and cost estimate after an interactive counseling session about your business venture.